{"id":3,"date":"2022-05-20T11:01:54","date_gmt":"2022-05-20T11:01:54","guid":{"rendered":"https:\/\/meenz.vencom.pl\/?page_id=3"},"modified":"2022-05-25T10:44:33","modified_gmt":"2022-05-25T10:44:33","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/meenz.vencom.pl\/index.php\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\t\t
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Data protection compliance statement \u2013 Meenz<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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This document demonstrates our commitment to protecting the privacy and security of your personal information. It contains information regarding how we collect and use personal data or personal information about you in accordance with the General Data Protection Regulation (GDPR) and all other data protection legislation currently in force. Pursuant to that legislation, when processing data we will;\n\u2022 process it fairly, lawfully and in a clear, transparent way\n\u2022 collect your data only for reasons that we find proper for the course of your employment in ways that have been explained to you\n\u2022 only use it in the way that we have told you about\n\u2022 ensure it is correct and up to date\n\u2022 keep your data for only as long as we need it\n\u2022 process it in a way that ensures it will not be lost or destroyed or used for anything that you are not aware of or have consented to (as appropriate)\nMeenz Recruitment is a \u201cdata controller\u201d. This means that we are responsible for determining the purpose and means of processing personal data relating to you. \u201cPersonal data\u201d, or \u201cpersonal information\u201d, means any information relating to an identified, or identifiable individual in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. There are \u201cspecial categories\u201d of sensitive personal data, meaning data relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health conditions, sex life or sexual orientation, genetic data, and biometric data which require a higher level of protection. This data protection compliance statement (privacy notice) applies to current and former employees, workers and contractors.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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DETAILS OF INFORMATION WE WILL HOLD ABOUT YOU<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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The list below identifies the kind of data that we will hold about you: [delete, add or amend as appropriate]\n\u2022 personal contact details such as name, title, addresses, telephone numbers, and personal email addresses\n\u2022 date of birth\n\u2022 your photograph\n\u2022 gender\n\u2022 marital status\n\u2022 dependants, next of kin and their details\n\u2022 national Insurance number\n\u2022 bank account details, payroll records and tax codes\n\u2022 salary, pension and benefits information\n\u2022 leave records including annual leave, family leave, sickness absence etc\n\u2022 start date\n\u2022 location of employment or workplace\n\u2022 copy of driving licence\n\u2022 information included on your CV including references, education history and employment history\n\u2022 documentation relating to your right to work in the UK\n\u2022 information used for equal\nopportunities monitoring about your sexual orientation, religion or belief and ethnic origin \u2022 medical or health information including whether or not you have a disability\n\u2022 current and previous job titles, job descriptions, pay grades, training records, hours of work, professional membership and other terms and conditions relating to your employment with us\n\u2022 compensation history\n\u2022 internal performance information including measurements against targets, formal warnings and related documentation with regard to capability procedures and appraisal forms\n\u2022 information and relevant communications regarding disciplinary and grievance issues\n\u2022 CCTV footage and other information obtained through electronic means such as building entry card records\n\u2022 information about your use of our information and communications systems\nThe following list identifies the kind of data that that we will process and which falls within the scope of \u201cspecial categories\u201d of more sensitive personal information: [delete, add or amend as appropriate]\n\u2022 information relating to your race or ethnicity, religious beliefs, sexual orientation, sex life and political opinions\n\u2022 trade union membership\n\u2022 information about your health, including any medical conditions and disabilities\n\u2022 information about criminal convictions and offences\n\u2022 genetic information and biometric data<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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METHOD OF COLLECTION OF PERSONAL INFORMATION\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Your personal information is obtained through the application and recruitment process, this may be directly from candidates, via an employment agency or a third party who undertakes background checks. Further information will be collected directly from you when you complete forms at the start of your employment, for example, your bank and next of kin details. Other details may be collected directly from you in the form of official documentation such as your driving licence, passport or other right to work evidence. Data may be collected during the course of your engagement with us to enable its continued existence or development. Personal data is kept in personnel files or within our HR and IT systems.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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PROCESSING INFORMATION ABOUT YOU<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We will only administer personal information in accordance with the lawful bases for processing. At least one of the following will apply when we process personal data:\n\u2022 consent: You have given clear consent for us to process your personal data for a specific purpose.\n\u2022 contract: The processing is necessary for a contract we have with you, or because we have asked you to take specific steps before entering into a contract.\n\u2022 legal obligation: The processing is necessary for us to comply with the law (not including contractual obligations).\n\u2022 vital interests: the processing is necessary to protect someone\u2019s life.\n\u2022 public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law.\n\u2022 legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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LAWFUL BASIS FOR PROCESSING YOUR PERSONAL INFORMATION\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We consider that the basis for which we will process the data contained in the list above (see section above – details of information we will hold about you) is necessary for the performance of the contract we have with you and to enable us to comply with our legal obligations. Occasionally, we may process personal information about you to pursue legitimate interests of our own or those of third parties, provided there is no good reason to protect your interests and your fundamental rights do not override those interests. The circumstances in which we will process your personal information are listed below. [delete, add or amend as appropriate]\n\u2022 making decisions about who to offer initial employment to, and subsequent internal appointments, promotions etc.\n\u2022 responding to requests from third parties such as a reference request or mortgage approval etc.\n\u2022 making decisions about salary and other benefits\n\u2022 providing contractual benefits to you\n\u2022 maintaining comprehensive up to date personnel records about you to ensure, amongst other things, effective correspondence can be achieved and appropriate contact points in the event of an emergency are maintained\n\u2022 effectively monitoring both your conduct and your performance and to undertake procedures with regard to both of these if the need arises\n\u2022 offering a method of recourse for you against decisions made about you via a grievance procedure\n\u2022 assessing training needs\n\u2022 implementing an effective sickness absence management system including monitoring the amount of leave and subsequent actions to be taken including the making of reasonable adjustments\n\u2022 gaining expert medical opinion when making decisions about your fitness for work\n\u2022 managing statutory leave and pay systems such as maternity leave, pay etc.\n\u2022 business planning and restructuring exercises\n\u2022 dealing with legal claims made against us\n\u2022 preventing fraud\n\u2022 ensuring our administrative and IT systems are secure and robust against unauthorised access<\/h5>\n[insert other legitimate interests as appropriate]\nThere may be more than one reason to validate the reason for processing your personal information.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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LAWFUL BASIS FOR PROCESSING \u201cSPECIAL CATEGORIES\u201d OF SENSITIVE DATA\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\u201cSpecial categories\u201d of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We may process special categories of personal information in the following circumstances:\n\u2022 consent: You have given clear consent for us to process your personal data for a specific purpose.\n\u2022 contract: The processing is necessary for a contract we have with you, or because we have asked you to take specific steps before entering into a contract.\n\u2022 legal obligation: The processing is necessary for us to comply with the law (not including contractual obligations) and meets the obligations under our data protection policy.\n\u2022 vital interests: the processing is necessary to protect someone\u2019s life.\n\u2022 public task: the processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in law and meets the obligations under our data protection policy. (For example in the case of equal opportunities monitoring)\n\u2022 legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests (For example to assess your capacity to work on the grounds of ill health)\nOccasionally, special categories of data may be processed where you are not capable of giving your consent, where you have already made the information public or in the course of legitimate business activities or legal obligations and in line with the appropriate safeguards.\nExamples of the circumstances in which we will process special categories of your particularly sensitive personal information are listed below (this list is non-exhaustive): [delete, amend or extend as appropriate]\n\u2022 in order to protect your health and safety in the workplace\n\u2022 to assess your physical or emotional fitness to work\n\u2022 to determine if reasonable adjustments are needed or are in place \u2022 to monitor and manage sickness absence, family leave or other absences from work (including time off for dependents)\n\u2022 to administer benefits\n\u2022 In order to fulfill equal opportunity monitoring or reporting obligations\n\nWhere appropriate, we may seek your written authorisation to process special categories of data. Upon such an occasion we will endeavor to provide full and clear reasons at that time in order for you to make an informed decision. In any situation where consent is sought, please be advised that you are under no contractual obligation to comply with a request. Should you decline to consent you will not suffer a detriment\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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INFORMATION ABOUT CRIMINAL CONVICTIONS<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Information regarding criminal convictions may be processed in accordance with our legal obligations. Occasionally we may process such information to protect yours, or someone else\u2019s interests and you are not able to give your consent or we may process such information in cases where you have already made the information public. Such information may be sought as part of the recruitment process or in the course of your employment with us. Where we process information regarding criminal convictions we will adhere to the guidelines currently in force regarding data security and data retention as determined by the appropriate governing body. We anticipate\/do not anticipate (delete as appropriate) that we will process information about criminal convictions.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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AUTOMATED DECISION-MAKING<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We do not anticipate that any of our decisions will occur without human involvement. Should we use any form of automated decision making we will advise you of any change in writing.\nWe may make some decisions about you without human involvement, this may include profiling. [where applicable provide further information including the decisions that are taken using electronic systems, how decisions are made, the significance of the decision and the impact it will have on the data subject]\n\nNOTE: Examples of where such decisions may be made in the employment context are:\n\u2022 Automatic rejection of candidates in online recruitment systems if they do not have the requisite qualifications or grades.\n\u2022 A “trigger” is met in a sickness absence or disciplinary procedure.\n\u2022 A bonus decision is made on the basis of attendance data alone.\n\u2022 Automatic shift and holiday rota system.\n\u2022 Monitoring of employee emails and internet use.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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SHARING DATA\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Your data will be shared with colleagues within the Company where it is necessary for them to undertake their duties. This includes, for example, insert position for their management of you, the HR department for maintaining personnel records and the payroll department for administering payment under your contract of employment.\nIt may be necessary for us to share your personal data with a third party or third party service provider (including, but not limited to, contractors, agents or other associated\/group companies) within, or outside of, the European Union (EU). Data sharing may arise due to a legal obligation, as part of the performance of a contract or in situations where there is another legitimate interest (including a legitimate interest of a third party) to do so. The list below identifies which activities are carried out by third parties on our behalf: [delete amend or extend as appropriate]\n\u2022 payroll\n\u2022 pension providers\/administrators\n\u2022 IT services\n\u2022 legal advisors\n\u2022 security\n\u2022 insurance providers\n[List any other activity providers]\n\nData may be shared with 3rd parties in the following circumstances: [delete, amend or extend as appropriate]\n\u2022 in the process of regular reporting activities regarding our performance,\n\u2022 with regards to a business or group reorganisation, sale or restructure,\n\u2022 in relation to the maintenance support and\/or hosting of data\n\u2022 to adhere with a legal obligation\n\u2022 in the process of obtaining advice and help in order to adhere with legal obligations\n\nIf data is shared, we expect third parties to adhere and comply with the GDPR and protect any data of yours that they process. We do not permit any third parties to process personal data for their own reasons. Where they process your data it is for a specific purpose according to our instructions.\nWe anticipate\/do not anticipate (delete as appropriate) that we will transfer data to other countries.\n[if you do not anticipate the need to transfer data then please delete the paragraphs between this point and the sub-heading \u201cdata security\u201d. If you do anticipate that data will be transferred to other countries please include the following paragraphs:] Data may be transferred to the following country\/countries: [give details of the country or countries where data may be transferred]\n\u2022 list\n[after each country you must make the following statement\u2026There is\/There is not [delete as appropriate (see * below for further guidance)] an adequacy decision* by the European Commission in respect of this country]\n*Where there is a positive finding of adequacy, the country is considered to provide an adequate level of protection for the transfer of personal data for further information see https:\/\/ico.org.uk\/for-organisations\/guide-to-data-protection\/principle-8-international\/\nIn further efforts to secure and protect the transfer of data to third parties, within or outside of the EU, we have put the following measures in place give details of any measures\/policies\/binding corporate rules If you would like further details please contact give details of DPO or appropriate person. [include link to internet site if this policy is available online].\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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DATA SECURITY\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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As part of our commitment to protecting the security of any data we process, we have put the following measures in place give details of any measures\/policies\/binding corporate rules. If you would like further details please contact give details of DPO or appropriate person. [include link to internet site if this policy is available online].\nIn addition, we have put further security measures in place to avoid data from being accessed, damaged, interfered with, lost, damaged, stolen or compromised. In cases of a breach, or suspected breach, of data security you will be informed, as will any appropriate regulator, in accordance with our legal obligations.\n\nAny data that is shared with third parties is restricted to those who have a business need, in accordance with our guidance and in accordance with the duty of confidentiality.\n\n[NOTE You should have an appropriate information security policy giving guidance and support for information security in accordance with business needs and relevant laws and regulations. This should extend to written agreements with third party service providers that include appropriate information security conditions. This allows your business to ensure the protection of personal data that is accessed by suppliers and providers. Such policy(ies) should be published, ideally online. Croner cannot supply you with an information security policy as it falls beyond the scope of our services.]\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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DATA RETENTION\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We anticipate that we will retain your data for as long as we need it but for no longer than is necessary for the purpose for which it was collected. We have given consideration to the following in order to decide the appropriate retention period: \n\u2022 quantity\n\u2022 nature\n\u2022 sensitivity\n\u2022 risk of harm\n\u2022 purpose for processing\n\u2022 legal obligations\n[list any other appropriate considerations]\nAt the end of the retention period, upon conclusion of any contract we may have with you, or until we are no longer legally required to retain it, it will be reviewed and deleted, unless there is some special reason for keeping it. Occasionally, we may continue to use data without further notice to you. This will only be the case where any such data is anonymised and you cannot be identified as being associated with that data\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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YOUR RIGHTS IN RELATION TO YOUR DATA\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We commit to ensure that any data we process is correct and up to date. It is your obligation to make us aware of any changes to your personal information.\nIn some situations, you may have the;\n\u2022 Right to be informed. This means that we must tell you how we use your data, and this is the purpose of this privacy notice.\n\u2022 Right to request access. You have the right to access the data that we hold on you. To do so, you should make a subject access request\n\u2022 Right to request correction. If any data that we hold about you is incomplete or inaccurate, you are able to require us to correct it.\n\u2022 Right to request erasure. If you would like us to stop processing your data, you have the right to ask us to delete it from our systems where you believe there is no reason for us to continue processing it.\n\u2022 Right to object to the inclusion of any information. In situations where we are relying on a legitimate interest (or those of a third party) you have the right to object to the way we use your data where we are using it.\n\u2022 Right to request the restriction of processing. You have the right to ask us to stop the processing of data of your personal information. We will stop processing the data (whilst still holding it) until we have ensured that the data is correct.\n\u2022 Right to portability. You may transfer the data that we hold on you for your own purposes.\n\u2022 Right to request the transfer. You have the right to request the transfer of your personal information to another party.\n\nWhere you have provided consent to our use of your data, you also have the unrestricted right to withdraw that consent at any time. Withdrawing your consent means that we will stop processing the data that you had previously given us consent to use. There will be no consequences for withdrawing your consent. However, in some cases, we may continue to use the data where so permitted by having a legitimate reason for doing so.\n\nIf you wish to exercise any of the rights explained above, please contact give details of DPO or appropriate person.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Consequences of your failure to provide personal information\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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If you neglect to provide certain information when requested, it may affect our ability to enter into or continue with an employment contract with you, and it may prevent us from complying with our legal obligations.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Change of purpose for processing data\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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We commit to only process your personal information for the purposes for which it was collected, except where we reasonably consider that the reason for processing changes to another reason and that reason is consistent with the original basis for processing. Should we need to process personal information for another reason, we will inform you of this and advise you of the lawful basis upon which we will process. Important note: We may process your personal information without your knowledge or consent, in compliance with the above rules (see above section – lawful basis for processing your personal information). In the event that you enter into an employment contract with us, any information already collected may be processed further in accordance with our data protection policy, a copy of which will be provided to you.<\/h5>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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QUESTIONS OR COMPLAINTS\n<\/h2>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Should you have any questions regarding this statement, please contact Insert name of designated person on contact details (email address\/phone number).\nOR\nIt is the responsibility of our Data Protection Officer (DPO) to oversee compliance with this statement. Should you have any questions regarding this statement, or how we process your personal information, please contact Insert Name of DPO on contact details (email address\/phone number).\nThe supervisory authority in the UK for data protection matters is the Information Commissioner (ICO). If you think your data protection rights have been breached in any way by us, you are able to make a complaint to the ICO.\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

Data protection compliance statement \u2013 Meenz This document demonstrates our commitment to protecting the privacy and security of your personal information. It contains information regarding how we collect and use personal data or personal information about you in accordance with the General Data Protection Regulation (GDPR) and all other data protection legislation currently in force. […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/pages\/3","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/comments?post=3"}],"version-history":[{"count":27,"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/pages\/3\/revisions"}],"predecessor-version":[{"id":2312,"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/pages\/3\/revisions\/2312"}],"wp:attachment":[{"href":"https:\/\/meenz.vencom.pl\/index.php\/wp-json\/wp\/v2\/media?parent=3"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}